Learn to cut payroll costs, reduce errors and empower distributed deskless employees with faster, better and more efficient digital payslip distribution in South Africa
Payslips are extremely important for your employee relationships.
It’s how employees access vital financial instruments for various life events – moving house, applying for credit, or proving employment.
But, in South Africa, some 97% of the workforce is deskless, meaning they are not all located in a single location, office or building. They’re often distributed across a wide geographical region, and many work at different locations on different days.
This presents many local companies with a unique problem: Most of the big existing payslip distribution solutions such as Sage, Payspace, SAP etc. are designed and built for a desked or office-based workforce.
Here’s how a locally-made, fully-optimised digital payslip distribution solution can help SA companies save on HR and payroll costs and resources…
For HR teams, managing payslip distribution is often an administrative nightmare, particularly in businesses with deskless or distributed workforces.
Many companies still rely on paper-based systems, which means HR professionals spend hours printing, folding, and delivering payslips.
According to industry data, distributing paper payslips can take up to 27 hours per month for large teams. Not only does this waste valuable time, but it also introduces high costs – averaging around R20 per employee each month.
Beyond the burden on HR teams, employees face their own frustrations. For those without access to office systems or regular email, requesting and receiving payslips can be a time-consuming process.
Deskless workers rarely have access to email or company apps, making it difficult to receive digital payslips.
This struggle adds unnecessary delays to essential tasks like applying for finance or securing rental agreements. In a modern workforce, these inefficiencies are unacceptable.
To solve the problem, many companies have tried to move toward the traditional, internationally-developed digital payslip solutions, but not all systems are built for SA’s deskless workforce.
They soon realise the shortcomings:
In contrast, WhatsApp is one of the most widely used apps in South Africa, with a 95% penetration rate among mobile phone users.
Jem’s revolutionary payslip distribution solution leverages WhatsApp to simplify payslip distribution, making it easier for workers to access their payslips using a tool they are already familiar with.
Instead of relying on email or data-heavy apps, Jem’s WhatsApp-based system meets employees where they are, ensuring seamless delivery and higher engagement.
See Jem’s payslip solution in action.
Jem’s innovative approach to HR systems is built around a simple yet powerful idea: using WhatsApp, the most popular messaging platform in South Africa, to distribute payslips, keep timesheets and rosters, manage employee communications and even offer valuable employee benefits such as earned wage access.
This solution is not a replacement for your existing HR or payroll system, but rather an add-on that integrates seamlessly with the systems you already use.
With Jem, setting up your payslip distribution is a quick and painless process that can take as little as two hours:
Jem’s solution not only saves time but also dramatically improves accuracy and engagement.
For example, a South African ceramic manufacturer reduced their payslip processing time from 27 hours a month to just 15 minutes by using Jem. Employee queries dropped from 200+ a month to just two – a 97% reduction in payslip queries.
For employers, the advantages of Jem’s WhatsApp-based solution go far beyond time savings:
See how: Jem saved Prosec Security R120k per year on payslip distribution, helped cut DoubleTree Hilton’s payslip queries by 100% and helped save Oryx Group R6M per year on HR administration.
Jem’s solution isn’t just about making life easier for HR teams – it also significantly improves the employee experience: